Manage asset availability
This guide explains how to control when an asset is available to end users by setting availability dates, and how to reactivate an asset after its availability window ends.
Prerequisites
Before you begin, ensure you have:
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Admin access to the Assets section of Administration.
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Assets already uploaded. To upload assets, use Upload assets.
Set availability dates
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In Administration > Assets, select an asset and open it for editing.
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Set a start date and an end date.
The asset is available to end users on the front end only within that date range.
You can also set availability dates when you first upload an asset, or across several assets at once. Upload assets covers setting dates during upload. Tag and edit asset metadata covers editing several assets at once.
| Availability dates alone do not make an asset visible. The asset must also have a Phase of Active. Understanding asset availability explains how Phase and availability dates work together. |
Reactivate an asset
When the end date passes, the asset becomes unavailable and drops off the front-end portal automatically. It is not deleted, and its Phase is unchanged.
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In Administration > Assets, open the asset for editing.
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Set new availability dates that fall within a current window.
The asset becomes available to end users again, provided its Phase is Active.
| Administration does not currently provide a view that lists assets whose availability has lapsed, so navigate to the asset directly to update its dates. |