Promote adaptations
This guide explains how to promote digital and print adaptations from My Content into Files. Promoting an adaptation makes it available to send for review and, once approved, to publish to the DAM, distribute to connected channels, or share. Understanding My Content explains how My Content fits into the wider workflow.
Prerequisites
Before you begin, ensure you have:
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An adaptation you have created, either digital or print. To create one, use Browse templates and create adaptations.
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Permission to promote adaptations. Without it, the Promote action does not appear and you can only download or delete. Ask an administrator if you need it.
Promote a digital adaptation
A digital adaptation is ready to promote once it moves to the Complete tab.
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In My Content, open the Digital Adaptations tab and find the adaptation you want in the Complete tab.
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Select on the adaptation, then select Promote.
To promote several at once, select each adaptation and choose Promote from the actions bar at the top of the list.
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Review the adaptations listed in the confirmation dialog, then select Confirm.
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When promotion finishes, select View to open My Content > Files, where the promoted adaptations now appear.
Promote a print adaptation
Promoting a print adaptation works the same way as for digital, with one extra step: you choose the output transform for each adaptation.
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In My Content, open Print Adaptations and find the adaptation you want.
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Select on the adaptation, then select Promote. To promote several at once, select them and choose Promote from the actions bar.
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In the Promote adaptations dialog, choose a transform for each adaptation from the dropdown.
Only transforms that are available for export appear here. If an adaptation has no available transform, you cannot promote it. Understanding transforms explains how transforms work.
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Select Promote.
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When processing finishes, select View to open My Content > Files.
Work with promoted adaptations
Promoted adaptations appear in My Content > Files, ready to send for review.
Most onward actions are approval-gated: they become available only after an adaptation has been approved through a review. Before approval, you can start a review or delete the adaptation; once it is approved, the remaining actions unlock.
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Available before approval: Create Review, Delete.
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Available once approved: Download, Distribute, Publish to DAM, Share.
Where an action is unavailable, its button is disabled and explains why when you hover over it.
| Selecting a promoted adaptation opens its details panel, where you can edit its name, description, and keywords. To edit several at once, select them and update their shared details together. |
The details panel also has a View Source button. Select View Source to navigate to where the adaptation was created, with the adaptation pre-selected: My Content > Digital Adaptations for a digital adaptation, or My Content > Print Adaptations for a print adaptation.